Does the In-Office Electronic Scanning of Impressions Really Change Everything?

The October 2002 Hearing Review article, “Shell Technology: The Shape of Things to Come in E-Business,”¹ hailed the beginning of the “Laser Manufacturing Era” in the hearing industry. The article described the technology that was pioneered by Siemens, in partnership with Phonak, to scan ear impressions and subsequently manufacture custom hearing instrument shells through the laser sintering process.

At that time, Siemens was the first manufacturer to make hearing instruments commercially available via the LasR™ process. In less than three years, all six of the “Big 6” hearing instrument manufacturers (GN ReSound, Oticon, Phonak, Siemens, Starkey, and Widex) now utilize some form of this technology in their manufacturing.² As these manufacturers are responsible for 90% of the hearing instruments sold in the world, this means that scanning ear impressions and using rapid prototyping to build hearing instrument shells is now an accepted process, and its use is growing.

This article will examine the ramifications of this change in the manufacturing process, with particular emphasis on the Siemens iScan system, and what the Laser Manufacturing Era means for the hearing care field.

Virtual Integration Is Happening Today
The 2002 HR article¹ also discussed the entire delivery chain for a hearing instrument—from the initial order through delivery and fitting to the patient—and how it would be impacted by the utilization of e-business. The Internet, being the facilitator for e-business, is having a significant impact on how business is conducted in the hearing industry—allowing for “virtual integration” of the dispensing process.³ Virtual Integration is the e-business version of vertical integration: When a business takes ownership of all aspects of the delivery channel in order to maximize efficiency. When framing this in e-business terms, vertical integration becomes virtual integration, where gains in efficiency occur through the real-time access and use of information on a common platform shared by all parties at all points in the system.

In the hearing industry, virtual integration is achieved by linking the hearing care professional and the hearing instrument manufacturer by means of real-time access to data. This includes information for ordering, as well as for all other aspects of managing the business between these two entities.

The Chain Still Has Its Weak Link
The article also discussed the weakest link in the hearing care delivery chain: the ear impression. Hearing care professionals around the world express a common desire to eliminate this weak link, and hope that the solution lies with direct scanning of the ears to obtain the data necessary to build a good fitting hearing instrument shell or earmold. To date, the R&D effort to create a commercially viable direct ear-scanning system has led to more questions than answers, but things are progressing.

Since the publication of the first article¹ on this subject in 2002, at least one feasibility study has been performed at Siemens Hearing Instruments utilizing computer assisted tomography (CT) scan technology (the study was displayed by Siemens at the American Academy of Audiology 2003 and 2004 conferences). This study suggests that the data necessary to manufacture an acceptably fitting hearing instrument shell can be obtained without ever taking a physical ear impression. In other words, it is feasible to build hearing instruments from ear scans—without any physical ear impression ever being made.

It should be noted that this was only a feasibility study, providing a foundation on which to build; the study did not recommend that we send hearing instrument candidates for CT scans instead of ear impressions! A commercially viable direct ear-scanning system likely remains a long time, and many research dollars, away. However, the positive outcome of this feasibility study bodes well for the future of direct ear scanning.

The 2002 article closed with the suggestion that there could be interim steps before direct ear scanning is widespread clinical practice. One such step would be scanning ear impressions at the point where they are taken (eg, in the hearing care professional’s office). The professional subsequently would attach the scans to an electronic order, transmitting it via Internet to the manufacturer. By doing this, many of the factors that are responsible for the ear impression being the weak link are mitigated. For example, the need to ship the ear impressions to the manufacturer is eliminated, and along with it, the vast majority of “handling” problems related to the impression.

Currently, the quality and successful fit of the resulting shell/earmold still depends on the impression-taking skill of the dispensing professional. As Pirzanski & Berge⁴ point out, digital shell manufacturing holds great promise for improving the fitting process. However, at least until we progress to direct ear-scanning technology, the success of impression-scanning technology still relies on the many factors inherent in the impression-taking process: asymmetrical ears, the dynamic ear canal, and current impression-taking techniques.

In-office Impression Scanning Is Now a Reality
In-office ear impression scanning is no longer just a possibility for the future—it is now a reality. One commercially available in-office ear impression scanning system, the Siemens iScan™, will be described in this article, along with the systems necessary to support its use.

As exciting as many people find the concept of in-office impression scanning, perhaps even more exciting is the overall “virtual integration” now available as a result. iScan demanded the need for the development of a complete electronic information exchange between the hearing care professional and manufacturer: no paperwork exchanged, no impression shipped—just electronic data exchange. But virtual integration is much more than electronic ordering; it also requires that the manufacturer have systems in place enabling the manufacture of custom hearing instruments or BTE earmolds without the physical ear impression.

Take a moment to consider what this really means: a technician creating a custom hearing instrument without ever having a physical ear impression in hand!

So, how does this change everything? If you have ever visited a hearing instrument manufacturing lab, you know that, for the last 35 years, building custom hearing instrument shells is almost as much an “art form” as it is a skill. Shells require highly skilled technicians to perform a lot of “by hand” preparation of the ear impression before its transformation into a shell. After this “detailing” is completed, a cast (often referred to as the “investment”) is made of the impression. As the shell is being built, the cast is used for quality control purposes to see how it fits in this replica of the ear.

So, relative to a scanned ear impression, no physical ear impression required…means no impression to wax or trim…which means no cast is needed. So how do you know if the shell is going to fit?

Understanding this process helps to demonstrate the fact that there is no longer a paper order form needed. And what about things like marking the ear impression with a Sharpie® to show where the canal should be cut, or where there is a bump to be eliminated or left alone? How will that be accomplished? And what about all those notes written by the dispensing professional on the order form to try and explain what is really required for an order? What do you do if you want to discuss the impression—particularly when you’re not sending in the impression?

So this does change everything! Once you start to see the big picture, it is easy to comprehend that digital impressions do in fact change everything. Using an impression scanner, e-ordering, and linking to the manufacturer—all electronically—for just about everything that you do is a fundamental change in the entire process. This will perhaps be as big an impact on the industry as was the introduction of digitally programmable hearing instruments or the use of real-ear measurements.

But is changing everything good news? In this particular case, the answer is “Absolutely yes.” The end benefit is a better and more expedient process, one that gives hearing care professionals greater control and empowers them to operate their practices at higher levels of efficiency. It is a benefit worthy of being called a “paradigm shift.”

There are also benefits for the manufacturer. For example, the elimination of in-bound shipping costs and delays associated with the handling of impressions will create substantial savings. This win-win situation for the professional and manufacturer becomes a win-win-win situation because the benefits also extend to the patients. They receive better-fitting hearing instruments with a faster delivery time.

The remainder of this article will focus on iScan and the supporting structures around it. For the purposes of this description, the process will be divided into three steps: 1) scanning the impression; 2) creating and sending the order; and 3) manufacturing the hearing instrument.

FIGURE 1. iScan is about the size of a desktop printer and is designed to scan impressions into a 3D digital model.

In-office Impression Scanning
iScan is a desktop scanning device about the size of a typical desktop printer, and it is connected to a PC via the USB port (Figure 1). It utilizes an optical scanning and image processing technology called Color-Coded Triangulation (Figure 2). The ear impression is placed in the iScan chamber and the scan process is started via the software user interface. Over the next 3-4 minutes, a series of images of the impression are obtained. Software algorithms then “knit” all these images together to form the final scanned output that is viewable on screen and will ultimately be attached to an e-order that is sent electronically to the manufacturer (Figure 3). (Author’s Note: This is an admittedly oversimplified description of the technology used in the product’s development, but it illustrates how simple it is to use the device to create a digital impression.)

FIGURE 2. Conceptual view of 3D data acquisition of the impression using Color Coded Triangulation.

FIGURE 3. The scanning process ultimately renders 3D digital models of each impression.

The hearing care professional places the impression into iScan and clicks “Start.” There is no special preparation of the impression necessary, although it is suggested to remove the otoblock first. The only requirement is that silicone impression material must be used (most colors are acceptable).

The iScan device operates on approximately the same PC platform required to run NOAH 3 and/or a fitting module such as Siemens CONNEXX™. The recommended operating system for the PC is Microsoft Windows XP-Pro™. Hard-disk storage capacity is not an issue for today’s typical PC platform. iScan files saved to the hard drive are relatively small, on the order of 300 KB each, so even a relatively small 1 GB hard drive would allow storage of thousands of files. Hi-speed, broadband Internet access is recommended for sending the files.

Creating and Sending the Electronic Order
The next step in the process is to place an e-order with the manufacturer. The basic process is described here using the Siemens “mySiemens” Web-enabled e-form, but the Siemens version NOAH eTONA-enabled e-form can also be used.

HIMSA’s eTONA (Electronic Transfer Of NOAH Actions) module is a new version of NOAH 3 that will allow hearing care professionals and manufacturers to exchange the data necessary for electronic ordering.⁵ eTONA is not an order form itself; it is just a platform that allows the manufacturer to use an electronic order form by configuring it with data supplied from NOAH 3 (eg, the manufacturer creates the fields used within the electronic order form). eTONA also provides functionality for communication about the order between the professional and manufacturer (eg, for order status updates). For a more comprehensive discussion of eTONA, see Ingrao’s article⁵ in the August 2005 edition of HR, visit www.himsa.com, or contact a hearing instrument manufacturer.

To utilize the scan data from iScan, Internet access and access to an electronic order form are required. Using mySiemens, the eOrdering process is straightforward (Figure 4):

1) Scan the impression as described above, saving the file using the patient’s name.
2) Access the e-form.
3) Complete the 100% validated order.
4) Attach the scan file.
5) Submit the order.

Order validation. Premium digital hearing instruments have many options, and in some cases, this can complicate the conventional ordering process. Look at any company’s order form, and you will find a long list of options from which to choose. Therein lies the problem: There are so many choices that often one selected feature contradicts another. A simple example of this is to select “raised VC”, but not select “volume control” in the appropriate place. This example is actually a common type of problem for manufacturers—order forms that contain simple mistakes or contradictory selections. In these cases, the order becomes a “kick-out,” meaning that it does not pass to the next manufacturing stage because the dispensing professional must be contacted to clarify the desired options. A kick-out delays the manufacture of the instrument, and thus the delivery time to the patient.

The term “100% order validation” means that, as the electronic order form is completed, it is reviewed to ensure that each selection is valid for manufacturing (eg, the instrument can actually be built). In the virtual e-ordering world, it is possible to provide 100% validation of the order before it is sent to the manufacturer. This is accomplished by software designed to inspect each parameter selected and ensure that it is compatible not only with the model and type of hearing instrument selected, but also with all the other choices made by the dispensing professional.

An analysis of kick-out rate was performed at Siemens on a large sample of paper orders versus electronic orders. It was found that the kick-out rate dropped from about 12% to 2% due to the validation procedure utilized on the e-orders. This means that approximately 80% fewer calls had to be made to professionals to clarify orders. This is a direct savings of time and effort for both the manufacturer and the professional, and there is a direct correlation to faster turn-around time.

Virtual manufacturing. Once the iScan-based order is at the manufacturing plant, it enters a virtual manufacturing process, resulting in a finished hearing instrument.

FIGURE 5. Detailing of the impression is performed (top) by the technician via PC tools, then a software algorithm is used to ensure that all components fit as needed without interfering with each other, a process known as “collision detection” (bottom).

The first step of this process is to “e-detail” the impression scan. Instead of the technician following the traditional methods of prepping the physical impression by trimming, waxing, hole filling, etc, the technician utilizes sophisticated CAD-type software to electronically detail the impression (Figure 5a). What was once being done by hand is now done within the virtual world of the PC. This yields many advantages. For example, if a mistake is made and too much of the canal is trimmed, the technician simply clicks the “undo” button, rather than telling customer care to contact the professional and ask for a new impression.

After e-detailing, the order is moved to the materialize stage. At this stage, the hearing instrument is designed, the components are virtually placed, venting is implemented, and the receiver opening is determined. This is all done on a PC so that the technician has a 3-D view of everything, allowing for easy customization to produce the optimum instrument design. The process also utilizes “collision detection,” a software algorithm that ensures all instrument components will fit as needed without any components interfering with each other (Figure 5b). Therefore, the entire instrument is built first in the virtual world before it gets fabricated in the real world.

And what about the “investment” described earlier, the “cast” of the ear canal that traditionally was made from the physical impression? In this case, a virtual cast is made. In order for the technicians and quality control to check the fit of the hearing instrument, the software produces a “virtual cast” on the PC. The technician can insert the virtual hearing instrument into this virtual cast and examine in detail how it fits at all points in the ear.

FIGURE 6. The shell is produced using LasR-A™ manufacturing. A virtual shell model (top) is used to manufacture the actual shell through a rapid protype manufacturing process called stereolithography processing or SLA. The shell (inset) is “printed” from liquid acrylic by building it layer by layer. The shell can then be easily detached from its base (which is also “printed” and is shown in green on the above screen shot) on which it rests.

Utilizing LasR manufacturing. Once the virtual design is complete, the shell is produced via the LasR-A™ manufacturing process (Siemens’ second generation LasR process), resulting in a smooth-textured acrylic shell. The virtual shell model is used as the template to manufacture the actual shell through a rapid prototype manufacturing process utilizing stereolithography processing or SLA. SLA uses state-of-the-art technology to “print” a shell from liquid acrylic, building it layer by layer to precisely reproduce the digital impression. (Figure 6).

Because the original scanned impression data is stored as a digital file, it’s also possible to use this data file for shell replacements (eg, in the case of a lost or damaged hearing aid).

Monitoring the Process from the Professional’s Office/Practice
One additional advantage of the overall electronic process is that the hearing care professional can check on the order’s progress at any time via the mySiemens or eTONA order status function. Because these systems are real-time and allow the professional’s PC to communicate with the manufacturers’ computer systems, all parties view and use the same data. Now it is possible to know exactly where an order is in the manufacturing process, 24 hours a day, 7 days a week. Additionally, when the finished hearing instrument is shipped, the shipping information (including the tracking number) is instantly available.

Conclusion
The e-ordering process is being used in large numbers. Today, nearly 45% of all inbound custom product orders to Siemens come electronically. This fact alone illustrates how our business has been impacted by e-business capabilities. Another example is the Veteran’s Administration, where their ROES (Remote Order Entry System) e-order system is utilized for nearly 100% of their custom product orders.

Electronic ordering is a mature process that significantly impacts how business is conducted in our industry. By adding in-office impression scanning, the impact of e-ordering is dramatically greater, both in terms of improving the process and in making it faster and more accurate.

Scanning the impression in the office, as demonstrated in this article by using the iScan in-office impression scanning technology, has a significant impact on the custom hearing instrument order process. By making the process totally electronic, shipping of ear impressions and order forms is eliminated, and turnaround time is reduced by 1 to 2 days. The use of electronic order forms with 100% order validation has been shown to reduce the kick-out rate, yielding a higher number of orders that make it into the manufacturing cycle without delays or intervention for order clarification.

Combining these two technologies with new and improved “virtual manufacturing” systems, and at the same time allowing hearing care professionals real-time access to all necessary data and systems, now enables true virtual integration in our industry. This opens new doors and more possibilities for professionals to operate more efficient practices and deliver an improved level of service and satisfaction to their patients.

So, to revisit the question posed by the title of this article, “Does the electronic scanning of impressions really change everything?” the answer is “Yes!”

This article was submitted to HR by William Lesiecki, MA, director of software and e-solutions at Siemens Hearing Instruments, Inc, Piscataway, NJ. Correspondence can be addressed to HR or William Lesiecki, Siemens Hearing Instruments Inc, 16 East Piper Lane, Prospect Heights, IL 60070; email: [email protected].

References
1. Lesiecki W. Shell Technology: The shape of things to come in e-business. The Hearing Review. 2002;9(10):48-51.
2. Cortez R, Dinulescu N, Skafte K, Olson B, Keenan D, Kuk F. Changing with the times: Applying digital technology to hearing aid shell manufacturing. The Hearing Review. 2004;11(3):30-38.
3 Singh A. Business Impact of the Internet—Key Trends. Piscataway, NJ: Siemens Medical Solutions Group, Inc; 2001.
4. Pirzanski C, Berge B. Is the end near for acoustic feedback? The Hearing Review. 2004;11(4):18-23.
5. Ingrao B. e-Business: Connecting hearing care professionals and their suppliers. The Hearing Review. 2005;12(9):18-22.